Job Summary

Personal Assistant will provide comprehensive executive and administrative support to the manager and department, ensuring all operations run smoothly, accurately, and efficiently. This includes managing communications, preparing and screening documents, coordinating schedules, and prioritizing critical tasks for the manager. The position also handles a wide range of administrative duties such as arranging travel, managing expense reimbursements, supporting team documentation, and coordinating payment processes with Finance and Accounting. Additionally, the role facilitates effective collaboration with internal and external stakeholders by arranging meetings, preparing necessary equipment, and proactively resolving work-related issues to enable the team to achieve its goals.

Job Responsibilities*

• Help support the manager by preparing documents and completing tasks as requested smoothly and efficiently
• Handle incoming and outgoing communications, including phone calls, emails.
• Screen all documents to ensure correctness before presenting them for endorsement and signature.
• Manage schedules, check and reply to emails, and prioritize important messages for the manager.
• Manage the administrative work of the department to ensure smooth, quickly, and correctly.
• Support the team with documents such as approval memos, travel requests, hotel bookings, etc.
• Coordinate with Finance and Accounting for payments and prepare all related documents.
• Prepare travel itineraries and manage expense reimbursements in accordance with policy
• Coordinate with internal and external team to ensure the team can achieve.
• Work with both internal and external teams to help our team complete tasks.
• Arrange meetings for managers and team members, including booking rooms and preparing equipment.
• Help solve work-related issues by contacting the right people and following up.

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field
• At least 5-7 of experience in administrative support, executive assistance, or office coordination.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills in English and Thai, both written and verbal.
•  Ability to maintain confidentiality and handle sensitive information.
• Strong organizational skills with a high level of accuracy and attention to detail.
• Ability to multitask, work independently, and manage priorities effectively